Andy welcomed everyone to the first residents meeting of 2010. He reminded those in attendance that the next general meeting will be June 8th at 7:00P.M. This will be our regular general meeting at which time we will vote for new trustees. Two trustees, Marianne Williams and Roger Lange, will be up for reelection. We will also have a Capital Expenditure vote as well as a review of the CPA Accounting for the FY 2009.
Andy explained that the Capital Expenditure vote will consider putting in lighting around the circle. Several residents asked that the board consider this project and plans for it were described by Tom Fermi. The project consists of attaching lights on top of the existing sign posts as well as adding two additional posts near the mail boxes. An electrical wire will be passed under the road either trough an existing conduit or a new trough that would be dug through the roadway. Gil Joe has graciously volunteered to be the electrician for the project and the other manual work will be done by Wilson, Tom, Roger and any one else who is willing to help. The trough, if needed can be dug by LaFleur Paving. The estimated cost would be between $1500 and $1750. The community must pass this proposal by 75% of the Beneficial Interest as required by Article V of the By-Laws in order to proceed with the project..
Andy presented a proposal by Votta Associates, a heating concern, which would help to heat the bedrooms in the A units. This heating improvement features the installation of a baffle (volume damper) in the furnace which redirects more heat to the upper floor. Several families have had this installed and report much warmer bedrooms. Mr. Votto will install this damper for a charge of $490.00.
Romeo reminded people to change the smoke alarm batteries. The new alarms have the batteries on the outside of the box making replacement much easier. Romeo also reminded the residents to notify him if the garage lights are out. Romeo told of a problem we are having regarding a neighbors "fire pile." The neighbor does have a permit to burn but the pile is close to the complex so if you see smoke between now and March 31 you will know that the trustees are aware of the situation and will be keeping a close eye on it.
Andy brought up the problem of parking. Because of the narrow roads, people are asked to remind their guests that they are to park in the driveway. Extra temporary parking is available near the pond area or across from the clubhouse. Please do not have your guests park on the grass as this breaks the sprinkler heads. Tom reminded people of the new rules for parking when renting the clubhouse. Guests must park in designated areas and no parking will be allowed on the grass.
Andy reminded people to visit the Olde Canal Website. Bill Oncay will discuss the website at the general meeting in June. The address of the website is www.oldecanalvillage.org. It has many links to any information regarding venders, accountant, newsletters, etc. Please visit this great website.
Tom asked if all received the trash calendar magnet. If you haven't, contact Tom. There will be a yard sale for anyone interested. John Igo and Shirley Melon will make arrangements. The question of a privacy fence will be voted on in the spring.
January budget- the cash flow for the month of January was checked and approved. Leslie did not send the financial reports in time for the meeting. Payment of bill for January was approved and signed.
The June voting procedure was discussed and the follpwing schedule was adopted: Candidate recruitment letter will be out by April 31 and any applications and resumes should be returned by May 15. The ballots will be distributed by May 31 and will be due before the June 8 meeting.
Richard Viens wrote a letter to the board regarding re-leasing the condo owned by his mother Joan. The current tenants are leaving and he would like to have occupants in the condo until he is ready to sell. Marianne will write a letter in order to clarify whether he wants to sub-lease from the current tenants or if he is seeking a new lease to October of 2011.
A cost savings analysis chart was presented by Tom. The chart compared the costs of various projects undertaken in the complex and executed by Wilson and the various residents to the same projects if completed by outside venders. The saving in 2009 equaled $48,245 or $56 per resident per month. Contract negotiations with some of the vendors will be coming up in the next few months. Andy and Tom will head up the negotiations.
Bill Oncay asked the board if we would like the board meetings to be made available as podcasts on our website. The board voted against this as we are always open to anyone who wants to attend the meetings. Podcasts might discourage residents from attending the general meetings as well.