OLDE CANAL VILLAGE CONDO TRUST
MINUTES OF CONDO TRUSTEE Triennial MEETING

February 9, 2009

The meeting was opened by Andy Habe at 7:00 P.M.
Members of the board present: Andy Habe, Tom Fermi, Marianne Williams, Romeo Berthiaume
Member of the board not present: Roger Lange
19 residents of the complex were in attendance.

Meeting adjourned at 8:45 P.M. Respectfully submitted by Marianne Williams


OLDE CANAL VILLAGE CONDO TRUST
MINUTES OF CONDO TRUSTEE BOARD MEETING
February 9, 2009


The meeting was opened by Andy Habe at 8:20 P.M.
Members of the board present: Andy Habe, Tom Fermi, Marianne Williams, Romeo Berthiaume
Member of the board not present: Roger Lange

  1. January budget- the cash flow for the month of January was checked and approved. Leslie did not send the financial reports in time for the meeting. Payment of bill for January was approved and signed.

  2. The project of the lights around the circle was discussed and Andy reinterated that a vote by the residents and they must approve the project by a margin of 75% of the total beneficial interest.

    Open Items:

  3. The June voting procedure was discussed and the follpwing schedule was adopted: Candidate recruitment letter will be out by April 31 and any applications and resumes should be returned by May 15. The ballots will be distributed by May 31 and will be due before the June 8 meeting.

  4. Richard Viens wrote a letter to the board regarding re-leasing the condo owned by his mother Joan. The current tenants are leaving and he would like to have occupants in the condo until he is ready to sell. Marianne will write a letter in order to clarify whether he wants to sub-lease from the current tenants or if he is seeking a new lease to October of 2011.

  5. Tom will write up a proposal to eliminate the lease clause on page 5 of the Master Deed.

  6. A cost savings analysis chart was presented by Tom. The chart compared the costs of various projects undertaken in the complex and executed by Wilson and the various residents to the same projects if completed by outside venders. The saving in 2009 equaled $48,245 or $56 per resident per month. Contract negotiations with some of the vendors will be coming up in the next few months. Andy and Tom will head up the negotiations.

  7. Bill Oncay asked the board if we would like the board meetings to be made available as podcasts on our website. The board voted against this as we are always open to anyone who wants to attend the meetings. Podcasts might discourage residents from attending the general meetings as well.


Meeting adjourned at 10:20 P.M.

Respectfully submitted by Marianne Williams