January 8, 2010

The meeting was opened by Andy Habe at 6:30 P.M.
Members of the board present: Andy Habe, Tom Fermi, Marianne Williams, Romeo Berthiaume
Member of the board not present: Roger Lange

  1. December budget- the cash flow for the month of December was checked and approved. Members of the board had several questions regarding the difference in some line item accounts in Profit and Loss statements and the cash flow chart. Marianne explained that the cash flow is simply a composite of the money paid out during the month. Leslie keeps an account of not only money spent for a line item, but also money that might come in to offset that account, e.g.., in the past we purchased fire alarms (Listed in equipment and supply) in bulk to save money. When someone buys one, Marianne notifies Leslie that a deposit has been made and the money is to cover a fire alarm purchase. This purchase deletes our supply and Leslie applies the amount of the deposit to Equipment and Supplies to keep account of the cost of supply still available.
    Marianne reported that two CD's have matured. She will check with the bank to get the best interest rate available. Since one is a 3year and the other a 5 year CD, she will convert both to a 1 year CD.

  2. Open Items:

    1. Trustee Communication forms- no open forms.

    2. The decision on privacy decks will come in the spring.

    3. Lights around the rotary- Tom will present this at the February meeting for approval by residents,. The cost will be between $1500 and $2500..

    4. Parking- Tom drew up a map to designate acceptable parking areas. Residents should be aware that the capacity for attendance in the clubhouse is 56-61 persons. A sign will be posted to that effect.

    5. Bonfire- Romeo had nothing to report.

  3. Clubhouse parking- Romeo will post on the website the rules for parking in the clubhouse lot. No overnight parking and no extended parking. Emergency parking for visitors is available unless the clubhouse is in use. Visitors should park in the residents driveway or on the street but allow for emergency vehicles to pass. The road widths are narrow and sometimes require parking on the sidewalk.

  4. Leslie St. Jean asked the board for permission to solicit tax preparation accounts from the residents. The board decided that she was a businessperson and was able to seek accounts from residents, however the board would not recommend her nor condone her. If she wanted to reach out to residents by mail, she was free to do so.

Meeting adjourned at 8:45 P.M.
Respectfully submitted by Marianne Williams