OCTOBER 12, 2010

The meeting was called to order by Chairman Andy Habe at 7:05 p.m.

Chairman Habe read the “Chairman’s Perspective” which declared that the the state of the Trust is fine. Andy noted that the property is in good repair and is being well maintained by the Trustees who also serve as property managers. Many visitors have remarked on the beautiful grounds which is the result of the hard work that the “property managers” have performed. Andy specifically pointed out the new plantings that were done during the season which are sure to enhance the beauty of the village.

At the heart of the property management program is the cost savings being realized by the Trust. One example is the hiring of our handyman, Wilson Martinez. Wilson’s many skills have saved the Trust a considerable amount of money.

Andy also pointed out the acquisition of the new storage shed which is located near the holding pond on Olde Canal Way. This shed which was a long time coming for the Trust has freed the storage room in the clubhouse and will serve us for many years to come.

Chairman Habe also announced that we are in the process of negotiating new contracts with our landscaper, our insurance company, and our waste removal company. He mentioned that all efforts are being made to keep costs down. A minimal condo fee increase is possible for 2011, although the budget has not yet been finalized.

Each trustee was given the opportunity to address the residents:

Andy invited everyone to next Sunday’s (Ocotber 17) breakfast

The meeting was then opened for questions from the unit owners:

The unit owners’ meeting was adjourned at 8:00

OCTOBER 12, 2010

Members of the Board of Trustees present: Romeo Berthiaume, Tom Fermi, Roger Lange, and Andy Habe Absent: Marianne Williams

The meeting was called to order at 8:10 p.m. by Chairman Andy Habe

There were no apparent problems with the cash flow through September which showed a balance of $11,290.00

Since the proposed 2011 budget was discussed at length during a special meeting held on October 5, there was no significant discussion on this matter at tonight’s meeting.

Tom and Andy reported on the negotiations with Waste Management. A meeting will soon be scheduled to finalize a new three-year contract.

A second vote was taken on a motion that the Board must give all motions two passages in order for them to take effect. It passed 4-0.

A proposal to add a lease category to the Rules and Regulations was presented by Tom Fermi.

It should be noted that the Trustees (as stated in the Master Deed) reserve the right to approve or deny any lease. However, if permission were granted to an owner to lease, the following conditions would have to be met:
  1. Trustees would grant approval to lease condos with a restriction that it would be a “one year lease to sell by a realtor”. The leasee would have to allow the unit owner the right to sell the unit to other interested parties during the term of the lease. At the end of one year, if the unit is not sold, said unit could only be occupied by the qualified owner (or left vacant).
  2. Any advertisements/signage by the owner or realtor must be placed at the entrance to Warsaw Street and be identified as “for sale”. No advertising of any kind that the unit is “for lease” would be permitted.
  3. All proposed contracts for lease must be approved by the Board of Trustees prior to any signed agreement.

These 3 proposals will be discussed and voted upon (for the first time) at the November Board meeting. If approved a second time, the proposals would be submitted to the unit owners for their approval.

It was agreed that the Trust will not assume any legal responsibility for requiring unit owners to automatically replace smoke alarms after ten years. If the alarms “pass the test” during our testing program each October, they need not be replaced. Smoke alarms must be replaced, however, if they do not pass the test of “talking to one another”. This is an insurance requirement and is for the protection of all of our residents as well. The Trust will continue to provide the replacement alarms at a minimal cost to the unit owners.

Roger Lange provided a report on the ongoing privacy screen. The Board was polled individually and generally agreed to the model that Roger has designed. Roger indicated that he will change the lattice work to a basketweave pattern to afford more privacy. The key element to the proposed privacy screen is that it be portable and removable.

The Trustees reviewed the list of Olde Canal Village Committee Members and are currently in the process of revising it.

Chairman Habe reminded fellow trustees to apprise Marianne Williams of all purchases that are made as soon as possible so that she can maintain an up-to-date accountability.

The meeting adjourned at 10:10
Respectfully submitted,
Romeo Berthiaume