The meeting was opened by Andy Habe at 3:00 P.M.
Members of the board present: Andy Habe, Tom Fermi, Roger Lange, Romeo Berthiaume, Marianne Williams
1. The cash flow was discussed and approved. The bill pay memorandum was signed. Marianne reported a problem with the condo fee payments for November. Leslie called to report that over ten residents had not sent in their fees and three were received late. Because the post stamp appeared smeared making it hard to determine date of mailing, Marianne told her not to attach the $20 late fee on the checks. Because there were so many late payers, Marianne asked the board to allow those payees to not be penalized as so many would indicate a post office problem somewhere. She would call Leslie in the morning to see if any had come in Wednesday's mail and they would determine what action would be taken. Marianne asked tom if the new residents were advised of the change in grace period and he said there was a notice in the new resident packet advising them of the new regulations.
2. Roof leaks- work is proceeding however, the workers are being called to work on emergency situations so repairs have be slowed down. Marianne passed out an updated sheet on the cost to date for the repairs. The figure for labor to Nov 4 is $36502.50.
Andy and Tom wrote a letter to Tony Marinella and he responded by suggesting a meeting for Nov 16. Andy and Tom will meet with him and show him the pictures and report by Scott Chase as to the condition of the roofs. The board gave Andy and Tom authority to decide on whatever proposals, if any, are put forth by Mr. Marinella. They will report back to the trustees regarding the events of the meeting.
3. Marianne sent the trustees a copy of the revised budget prior to the meeting. In speaking with Marianne regarding the future cost of insurance for the trust, Debbie advised Marianne to add 5% to the cost of the current premium as she did not have a specific figure to give for the new policy. This possible increase in the insurance will add almost $1000 per year on to the present cost. With this mind, along with other increases that will be added on, the budget had to be refigured. Marianne reported, that even with a $20 increase in condo fees, we will have to be careful of future spending. The first vote on the budget as presented passed.
Overnight parking- a second vote on a proposal set out by Romeo passed. The proposal states that all cars should be parked in the driveway. Street parking is allowed only if the drive is full. Parking is not allowed directly across from another drive. Overnight parking on the street is not allowed. Notices will be placed on windshields of cars that have violated these rules.
Romeo reported that almost all building reps have returned the smoke alarms reports. Romeo also reported that not all of the building reps are with the residents doing the testing in order to be sure the testing is done correctly. The button on the alarms should be pressed until all the other alarms respond in kind. Then the next alarm is tested in the same manner until all units have been tested. Anyone needing a new alarm should call Romeo. The prices for the units are $15 and $20 depending on the type of alarm.
One of the residents suggested the trust install a permanent flagpole. After some discussion, the board determined to table this proposal until a later date because of the financial situation and the budget.
Tony Carlino is renting a bobcat for snow removal and ask permission to store the bobcat on Olde Canal Village property. Marianne suggested he park it in the area currently being used to deposit the grass clippings. The trees would hide it from view and there is easy access to the machine when needed. Suggestion approved.
Change in trustee/homeowner meetings- The Board voted to meet at 3 P.M., the normal meeting time, on months when the homeowner meetings are held. The homeowners meeting would then be held at its usual time, 7P.M. the board also voted to change the homeowners meeting from three to two because of the lack of attendance at the meetings. The new schedule for the homeowners meetings will be June and December.
The board also passed a proposal that the newsletter, written by Bill Oncay, will be published only four times a year- tow to coincide with the homeowners meeting and two on designated months. The newsletter therefore, beginning in the new year, will be published in March, June, September and December.
Because of concerns by some residents regarding the use of light fixtures or extension cords to supply electricity to the roof wires, Romeo investigated the possible hazards this may practice cause. He asked a professional electrician and the suggestions were to not use the light fixtures or extension cords because these are not GFCI boxes and are not protected from the elements. It was decided that Wilson will refigure the wires on the roofs so the plug end would reach the GFCI box on the deck. If the homeowner wants to relocate the box or add another box, he/she would be responsible for the cost of the materials and the hiring of an electrician to do the work. If a second box is installed, the homeowner would also be responsible for the installation of a new circuit breaker. Romeo will speak with Gil Joe to determine any possible problems if an extension cord is used.
Bank of America- dropped the debit card charge. No longer an issue.
Green book for emergencies- Tom is updating the book with information from the new residents.
Residents who have a medical problem that requires someone who is not a relative or below 55 years of age to reside with them to give them assistance needs a notarized medical certificate stating the medical condition and possible length of time they would need the help.
Meeting adjourned at 6:15 P.M.
Respectively submitted by Marianne Williams