OLDE CANAL VILLAGE CONDOMINIUM TRUST
MINUTES OF TRUSTEE INTERM MEETING
December 2, 2008

  1. Board member present: Andy Habe, Tom Fermi, Marianne Williams, Roger Lange, Romeo Berthiaume

  2. Andy Habe opened the meeting at 3:00 P.M.

  3. Tom asked that the 2009 budget figures for trash be reworked because he and Andy were able to negotiate a better contract with Waste Management. The new contract calls for a reduced monthly fee for pickup because some of the condo owners go to Florida for the winter thereby reducing the number of stops made by the truck as well as a lesser of garbage that would go to the transfer facility. $400 was therefore taken out of the trash budget and $200 added to buildings and $200 added to Equipment and Supplies.

  4. Because the board was able to present a balance budget, Andy reported that the condo fees would remain the same in 2009.

  5. Romeo and Andy looked into the Master Deed to see if the issue of rental/leasing of property could be changed. It was determined that the paragraph referring to leasing states that a change could be affected if there was an approval by voting resulting in 100% agreement by the condo owners. Since it would be almost impossible to have a 100% on this issue, the board agreed to forego any further discussion regarding leasing.

  6. The following members of the board will speak on various topics at the final general meeting of the year: Marianne- the budget for 2009 and email addresses for Leslie; Tom- communication forms, waste management schedule, new recycling bins, review the cost saving sheet for 2008; Romeo- shrub maintenance, possible ice dams and the cost of repair, fire alarm inspection; Roger- AC covers, AC coil cleaner, introducing Wilson Martinez as the new maintenance man for the complex.

  7. Beneficial Interest- cannot identify owner through Beneficial Interest numbers. Only eight have solitary number.

Meeting adjourned at 4:30 P.M.

Respectfully submitted by Marianne Williams.
OLDE CANAL VILLAGE CONDOMINIUM TRUST
MINUTES OF GENERAL OWNERS MEETING
December 9, 2008


  1. Board member present: Andy Habe, Tom Fermi, Marianne Williams, Roger Lange, Romeo Berthiaume

  2. Andy Habe opened the meeting at 7:00 P.M. and welcomed all to the meeting. He thanked the following residents for all they do and did for the community: Sue Paulus for painting the doors, Merle and Helen Ray for their donation of a fax machine to the board for use by the board and any resident that needs to have a fax sent or received, The Beautification Committee for all the work with the gardens and decorating for the holidays, Tom and Marti Fermi for putting up the Christmas Tree and Charlotte, Ann, and Alice for decorating it. He then introduced the new residents in the community, Jack and Donna Terrant

  3. Tom asked people with email addresses to submit them to the webmaster so that communications to residents would be faster. All communication would be sent blind, this is each resident would receive the email without additional email addresses being listed although the email would be sent in mass form. He also spoke of the new recycling bins which are to have wheels on them for easier handling. He mentioned the new mail box for communication forms that has a lock on it to insure privacy. He reminded people using the clubhouse to move the thermonstast to 52 degrees when locking up. Tom asked people to consider dryer duct cleaning on a biannual basis- the cost is about $100. This is a safety issue as the lint tends to build up in the long dryer duct and can catch fire. Tom reported that Carlino will use only Ice Melt on the drives and that he has a spreader to prevent piles as we had last year. He went over the cost saving sheet that indicated a saving of over $75,445 for the 2008 fiscal year.

  4. Marianne went over the handout which presented a comparison of costs for the fiscal years 2006 through 2008. Because the board was able to present a balance budget, Andy reported that the condo fees would remain the same in 2009.

  5. Romeo reported that specialists indicate that it is not necessary and might even be harmful to cover air conditioners in the winter. He asked owner to check their downspouts and to request. extensions if they are needed. The owner would assume the cost of the downspout but the board would make arrangement for installation if necessary. The same with heating wires for prevention of ice dams. Romeo will replace blown garage lights if the owner cannot do it. Romeo spoke about shrub trimming and asked those who want their shrubs trimmed to fill out a communication form. He will fertilize the shrubs in the spring and trim the Arborvitae. He thanks all the building reps for their assistance with the fire alarm check.

  6. Roger spoke about cleaning the AC coils and recommended owners look for the foam that is especially made for AC cleaning. He then spoke about Wilson Martinez as the new maintenance person replacing Peter Smith. Wilson is honest and dependable is is available to do work for residents such as painting. Several residents at the meeting spoke highly of his work. Roger then reminded people that all major projects are on a five year rotating schedule.

  7. Andy then indicted that Bill Oncay will undertake setting out procedures for Emergency Preparedness. Anyone interested in assisting Bill can email him. Andy then remembered Emil MacDougall who passed away. He spoke of his wonderful attitude and his friendliness to all. He will be remembered by all.

  8. Merle Ray asked that he be put back on the list to receive the Balance Statement from Leslie St. Jean.

Meeting adjourned at 8:00 P.M.

Respectfully submitted by Marianne Williams.
OLDE CANAL VILLAGE CONDOMINIUM TRUST
MINUTES OF TRUSTEE MEETING
December 9, 2008

  1. Board member present: Andy Habe, Tom Fermi, Marianne Williams, Roger Lange, Romeo Berthiaume

  2. Andy Habe opened the meeting at 8:30 P.M.

  3. Tom asked that cash flow report for November be corrected as the change requested last month appear to show spending below what it actually is. The transfer of money from the reserve will not be shown as a deficit in the cash flow but will be shown as income to the checking account.

  4. Tom reported that he has not heard from Tony Marinella regarding the letter he sent to Mr. Marinella about reimbursement for bills to repair the water line breaks. He will continue to contact Marinella in hopes of setting up a meeting to resove this issue.

  5. Bill Oncay will set up Emergency Preparedness procedures. Jack And Donna Tarrant have volunteered to assist.

  6. Andy spoke to a resident who has been interfering with the workers who come to the complex. The issue has been resolved and the owner has agreed to stop this activity.

Meeting adjourned at 9:45 P.M.

Respectfully submitted by Marianne Williams.