OLDE CANAL VILLAGE CONDO TRUST
MINUTES OF CONDO TRUSTEE BOARD MEETING

December 10, 2013


The meeting was opened by Andy Habe at 9:00 A.M..

Members of the board present: Andy Habe, Roger Lange, Romeo Berthiaume, Marianne Williams, Frank Lary

  1. The board reviewed and approved the monthly cash flow report as well as the bill pay report. Marianne reported that, as of this date, there were two delinquent payment of the condo fee. Marianne then presented an amended budget proposal for 2014. Additional money was transferred to the tax payment line in anticipation of additional taxes for 2014. She also recommended that Romeo be paid for his services in trimming the shrubs in the complex which he has been doing on a volunteer basis for many years. She recommended he be paid $210 a month for the five months he spends in this capacity. She reminded the board that he is often out in the hot sun and for long periods of time. When the landscape contractors were asked what their charge would be to trim the shrubs, only a few would do it and those who said they would stated fees in the $3000 range. The board agreed to the proposal and they passed the proposed budget 5-0.

    Andy reported that Marsha Petrillo, the director of the senior center asked for time at tonight's meeting to speak to the residents. The board approved her request.
  2. Leslie reported that 23 residents have signed up for the e-payment of condo fees. This increase indicates that the residents are realizing the convenience of paying their fee automatically each month. The folder on the bulletin board near the mail boxes has applications which the residents can mail to Leslie and she will enroll them according to their directions.

  3. Leak at Bill Oncay's condo- Andy reported that he has contacted Nor'easter to get a quote for the repair of the roof. The proposal of $4500 that was submitted was approved by the board. Nor'easter will remove all the shingles and repair the entire roof. They are able to repair the roof in one day and will use the same type of shingle presently on the roof.

Roger recommended that Dave Doppler be part of the trustee communication system so he is immediately aware of the repairs being needed and can prepare for them.

The meeting adjourned at 10:40 A.M.

[See Resident Meeting Minutes Below]



OLDE CANAL VILLAGE CONDO TRUST
MINUTES OF RESIDENTS MEETING

December 10, 2013


The meeting was opened by Andy Habe at 7:00 p.m...

Members of the board present: Andy Habe, Roger Lange, Romeo Berthiaume, Marianne Williams, Frank Lary Residents present- 26

Andy read The State of the Trust. The State of the Trust can be found on the Olde Canal Village website- OurOCV.org.

Andy thanked all the members of the various committees for all the work they do to make Olde Canal Village the wonderful community that it is. He noted the involvement of Priscilla and Ed Machacz, Sylvia Habe, Arlene and Larry Peloquin, Mary and Ken Faveraeu, and all the members of the clubhouse cleaning crew. He thanked the clubhouse committee for the new tiles in the kitchen and in the bathrooms. He also thanked the Red Hats for the new trees that were planted by Romeo at the corners of the clubhouse. He especially thanked Merle and Helen Ray for their service throughout the years for printing and delivering the meeting minutes and other information to residents who do not have a computer. He thanked Frank and Pat Lary for the wonderful job she did in putting together the telephone directory for the community. Andy noted that the Larys' will be leaving soon and, because of all the work they do, they will be leaving a big hole that will have to be filled. He then asked for additional volunteers for the committees and suggested that those interested call Sylvia (508-278-9818).

Frank then reported that the savings for the current year through November totaled $38,600. This amount included saving of $4665 for maintenance; $21.360 for being self managed; $9630 in landscaping and security for trimming the shrubs and replacing bulbs and sensors, all done by Romeo; $400 in the contract negotiated by Tom Fermi because of the reduced number of residents during the winter.
Frank also spoke of his and Pats' leaving to be closer to family in western Massachusetts.

Marianne reported the passing of the budget for 2014 that did not require an increase in condo fees. She did, however, report that there will be a $10 minimum in 2015 with all the $10 increase being slated for the reserve fund. She said anything that requires more than the $10 increase in 2015 will be kept in the budget. She reported that judicial use of the current money and plans of the trustees for continued judicial decisions for purchasing enabled her to work up a budget without a fee increase for 2014. Marianne also suggested that residents consider the e-payment program for paying condo fees.

Roger reported being able to find a stain that is better and cheaper for use on the decks. He said that the decks will be re-stained this summer rather than the front doors. The new paint will be the same color whether it is used on old wood or new wood so the decks will have an even color.

Romeo had a demonstration of the use of the remote controller for turning on the roof wires. He also made a plea for homeowners to consider running for trustee as those who are now on the board would soon be serving an inordinate amount of time.

Comments by residents:

John Trombert said the Delta shower heads are quaranteed for life and, if you have a Delta shower head and it leaks, notify them and they will replace it.

Bill Oncay said there are smoke alarms on the market now that have a longer battery life. The alarm itself is more expensive but the savings is in the fewer battery replacements that the current smoke alarms currently need.

Nancy Jackson complimented Dave Doppler on the work he did for her and at a very reasonable price. She would recommend him to anyone who needs work done.

Marsha Petrillo, director of the Senior Center, spoke to the residents at the meeting regarding benefits of joining the senior center. She also spoke about the Circuit Breaker program that saves seniors a lot of money on their taxes. She left brochures in the clubhouse for anyone who is interested in obtaining more information. Information can also be obtained by going to the center website at www.uxbridge-ma.gov/coa.
Jeffrey Loury will be a featured speaker at the senior center and he comes once a month. He will be there on January 3 to talk about safety and he will bring an FBI agent to about scams.

Meeting adjourned at 8:15 P.M.

Respectfully submitted by Marianne Williams