OLDE CANAL VILLAGE CONDOMINIUM TRUST
MINUTES OF TRUSTEE MEETING

March 11, 2008


  1. 1. Board member present: Andy Habe, Tom Fermi, Marianne Williams
              Board members absent: Roger Lange
              Non-trustee present: Bill Oncay

  2. 2. Andy Habe opened the meeting at 8:00 P.M.

  3. 3. Bill Oncay was present to discuss the problem of "quorum" needed for elections. He explained the present rules as described in the Master Deed and the number needed in order to validate the vote. Bill left the meeting following the discussion.

  4. 4. Andy reiterated the need for volunteers to participate on various committees. He asked that this be stressed following the June election.

  5. 5. Tom Fermi told the board that he has been in contact with Tony Carlino about the salt piles that have been left following the last several storms. He will continue to work with Carlino on the sanding situation so that next year this problem will not occur.

  6. 6. Red team concerns: Tom has contacted Belizario regarding the water problems at the Quinlan, Komerak, and Paulus residences. Belizario will provide a quote for repairs. Tom discussed changing light sensors. He brought a sample of the kind of sensor he believes will provide better service than the one presently in use. 33 condos need extensions on their gutters in order to help prevent the problem of water in the basements. These gutters need to be attached to the downspout so the heavy snow does not detach them from the downspout. This seems to be the source of water in the basements as the water in winter rainstorms cannot be absorbed by the frozen ground and then goes between the ground and the foundation. By keeping the water away from the foundation, water will not go into the basement.

  7. 7. The situation with the unqualified resident was put on hold until a committee of residents, along with a full compliment of trustees, could be formed to meet and discuss how this situation should be handled. A resolution by more than the board of trustees is needed because of the many concerns of the residents regarding this issue.

  8. 8. The meeting was adjourned at 10:20 P.M..

Olde Canal Village Condominium Trust

Quarterly Meeting

March 11, 2008

  1. The first quarterly meeting of 2008 of the Condo Board of Trustees was opened at 7:00 P.M. by Andy Habe, chairman.

  2. Andy stressed the financial position of the association as being sound due to the hard work of all the board member. He spoke of the need for individuals to step forward to run for the two trustee positions that are open. He said that there is a need for individuals who have the ability to control costs and keep the association in perfect order. Andy asked for help in all aspects of the community. He explained the process of pricing of landscaping and snow removal, as well as trash removal. Tom Fermi, who is in charge of snow removal/landscaping explained the difficulties with Carlino, the reasons for the poor performance at the beginning of the season, and the positive attitude of Tony Carlino toward his work and his desire to improve as he continues to learn about snow removal and its complications. Tom said he would continue to work with Carlino next winter and resolve many of the problems we had this year so they would not happen again.

  3. Andy discussed the problems revolving around the unqualified resident problem. He explained that the board did receive a sworn statement from a doctor indicating that the owner of the condo needed daily assistance. Several condo owners asked questions regarding payment of lawyers fees and who is responsible. Other owners were concerned about the precedent that is being set by allowing a relative under 55 to live in the home stating what happens if this unqualified person gets married thereby opening the door for additional unqualified people to reside in the complex. Andy asked for volunteers to form a committee to find answers to help resolve the problem before a definite decision can be made regarding status of unqualified resident.

  4. A resident inquired about the legal status of Neil Rapp and who pays for the legal fees dealing with the abandonment of the Rapp condo. Andy read the letter from the lawyer, John Lovely, explaining where we are with the process and the potential difficulty with collection because of the market situation. Andy advised Mr. lovely to proceed working with the financial institution to try to recover the condo fees due, including late fees, as well as reimbursement of legal fees. Mr. Lovely agreed to continue working at a lower fee rate.

  5. A suggestion was made to look at the storm drains because some of them have sunken in due to heavy trucks and equipment passing over them.

  6. The meeting was closed at 8:00 P.M.