April 11, 2013

The meeting was opened by Andy Habe at 9:00 A.M..
Members of the board present: Andy Habe, Roger Lange, Romeo Berthiaume, Marianne Williams, Frank Lary

  1. Cash flow and bill payment forms were reviewed and approved. Marianne indicated that there might be a necessity for an increase in the condo fee for 2014. She said that if it is necessary to raise the fee, she would recommend a $10 increase, noting that all expenses for the residents are rising and hoping to keep the increase as low as possible. While this increase might be considered, Frank and Romeo noted that the major contracts are expiring this fall and there might be a possibility of trying to negotiate lower cost contracts with the vendors. If this happens, the need for an increase will be lowered. Frank has a list of possible vendors he will interview for the new contracts.

  2. Fire walls: Frank talked to Brian Lynch (Marinella supervisor) and, as of 4/6, the following condo needs framing 17 NVD, and 22 NVD,26 NVD,51 NVD, 57 NVD need firewall. Those on OCW that need firewall are 8,21,26,34. Next week, work will begin to finish the firewalls. Before the end of the month, all homes will be complete. Frank Carterilli will notify Frank when he can come to finish.

  3. Lawyer: The board voted to drop the idea of a lawsuit against Marinella for the shoddy water line work on Nature View Drive. Andy was in communication with a lawyer who advised that such a lawsuit would have difficulty resulting in a favorable conclusion for Olde Canal Village. The length of time since the contractor installed the pipes, along with the seven-year limit on liability for poor construction is not in our favor. The board also voted to drop the proposal of sending a letter to the selectmen seeking help for such a lawsuit as it would be needed.

  4. Snow removal vendors- Frank has a list of names that he will interview regarding snow removal and landscaping. The entire board is invited to attend these meetings. Frank will begin the process in June.

  5. Storage Pod: Approval was given to the Quinlans for parking a storage pod in their drive which will be used to store packed items as they prepare for their move.

  6. Open items:

    1. Andy presented material that may be used to show change of control from Marinella to the board.
    2. The trustees began a review of the new owners book which is given to residents. The review will continue in May.
    3. Sky drive- Roger and Marianne need to have their computers readied for Skydrive use.
    4. The board voted to drop the use of cable in the clubhouse because of the increased cost of cable and the minimal use of the TV during events.
    5. Railings- The Whitehouses have requested permission to install railings on their front steps which would aid relatives in need of support when visiting. Permission granted.
    6. The board is still waiting to hear of the status of Wilson regarding his ability to work for us. In the meantime, it was noted that there are many items in need of work and Romeo and Roger will continue to look for temporary help. The proper disposal of medical waste is incumbent on the resident having such material.
    7. Inquiry question about a past bill- clarified by Marianne
    8. Handicap parking- Romeo and Roger will be getting a sign that will note the space available as well a sign that would indicate the ramp entrance to the clubhouse. The space will be set off by painted lines as well as the sign.
Meeting adjourned at 11:00 A.M. Respectfully submitted by Marianne Williams