TRUSTEE / UNIT OWNER MEETING -- 4/11/05
At 7 pm, the April Trustee meeting was called to order by chairman Andy Habe. Andy welcomed everyone and thanked all for coming. Andy introduced our guest Marsha Petrillo, Director of the Uxbridge Elderly Council on Aging. Marsha came to tell us about the Senior Center, what it has to offer, and what we can do for the Senior Center ( 36 South Main St, Uxbridge, Ma 508 278 8622)
Ms. Petrillo spoke for about fifteen minutes on tax tips, the function of the Center, and the tax relief program in the Town of Uxbridge. The substance of her presentation is covered in the April newsletter.
Nancy Jackson & Carole Perda were acknowledged for starting the spring season off with the preparation and planting of flowers at the clubhouse. It is greatly appreciated by all.
Andy said that he received a call from a unit owner saying that the Board was doing a good job, appreciated that fact and offered his help. We thank John Allen for coming forward and all the others that are participating in the various activities at Olde Canal Village.
An important activity that will soon be taking place is the replacement of timers with dusk to dawn light sensors. The first priority is to install sensors on present problematic timers that are leaving lights on during daylight hours. Tom Rogers will be heading this activity up with the help of Gilbert Joe and others to be announced.
At the May 9th meeting we will have Leslie St Jean, our financial accountant, and John Harrigan (CPA) presenting the Financial Accounting Review for FY 2004. This should be an interesting meeting and everyone should come and listen.
Andy reminded everyone that June 13th is an Election for Trustee Meeting; all should attend. There will be refreshments . We need and want everyone's vote. Anyone interested in becoming a trustee should submit their name with a brief resume to Merle Ray.
The " Clubhouse Cleaning Volunteers" have just been formed as a new and separate committee that currently has 6 volunteers; Claire Patten, Wendy Quinlan, Bonnie Trombert, Charlotte Mangano, Maureen Trembley and Lynne Powell. The Association has been paying $50 per month to the volunteers to clean once a month, rather than an outside cleaning person. The ladies, in-turn, used the income to pay for the lamps, end table, table cloths, partially paid for the couch and chair, etc. Anyone willing to help should give Claire Patten a call.
Financial Trustee Merle Ray gave a financial report for the month of March. The net is good, being under budget at this time.
Andy Habe presented this month's State of the Trust which is reproduced in this month's newsletter.
The meeting was opened for comments and questions.
Gilbert Joe had a question about broken sprinkler heads. The sprinklers are all cleaned in the spring and if necessary repaired or replaced.
Lucille Whitehouse asked that when the shrubs are planted atthe mailboxes that she be consulted because she knows where they need to be to block the headlights from shining in her window.
The sod that was disturbed by the snow plowing this year was a topic of discussion. It was reported that the bare spots would be filled with loam and seeded.
The lack of any progress in getting directional signs at the traffic circle was discussed. It was reported that the town is shooting for the May election to have a vote taken. The decision was made to wait until the election to find the result. If, after that, the town delays further the Association may have to act unilaterally. Some felt that the warrant for the May election was already closed and that this matter wasn't on it. Trustees will discuss in their closed session.
A question was asked about the status of the deck awning issue. Bill Patten reported that he has too look for a suitable unit. Those that permanently attach to the siding were disapproved because of the damage they'll cause to the unit, however, a manufacturer rep is going to give us a demonstration as soon as it can be set up. Free standing sun screens are also being looked at.
There was a discussion about a recent function at the clubhouse. There was concern that too much drinking took place and that the party had spilled out of the clubhouse on to the lawn both in violation of the clubhouse rules. The decision was made to put an article in the newsletter to include parking and clubhouse rules and to put a copy of the rules up on a clubhouse wall.