Board member present: Andy Habe, Tom Fermi, Marianne Williams, Roger Lange
Non-trustee present: Bill Oncay
Andy Habe opened the meeting at 3:00 P.M.
Bill Oncay was present to discuss the problem of "quorum" needed for elections. He explained the present rules as described in the Master Deed and the number needed in order to validate the vote. Bill explained the quorum was based on 51% of the residents turning in a ballot in order for the election to be valid.. The candidate would need 51% of the quorum to be declared a winner. Bill will add the names to ballot labels. The ballots will be sent to the residents two (2) weeks prior to the election. The ballots will be hand distributed to as many residents as possible, the remaining ballots will be mailed to insure all residents receive one.
Marianne gave the financial report for April and the cash flow was approved. Marianne will give the annual financial report on the state of the trust in June.
Joan Vien's son wrote a letter to the board requesting information on the possibility of renting Joan's condo until she returns home. A written consent of the Board of Trustee is needed, however the board must be reasonable when considering refusal or permission to rent. Marianne was asked to write a letter to Mr. Vien explaining the rules and regulations according to the master deed.
The meetings of the board will be changed to 6:30 P.M. on Tuesdays
A discussion was held regarding the method of payment of salary of Peter Smith. It was decided that Peter would be paid by the project rather than by the hour as formerly done. Tom and Roger will set up a salary schedule and present it to Peter. Roger will set up a schedule for the projects assigned to Peter.
The status of the Unqualified resident was discussed. A committee is being formed to look at the guidelines for acceptance of the letter from the doctor. A decision will be made by the full board in conjunction with the committee. Anyone interested in serving on the committee is to call Marianne. The final decision will be completed by June.
The meeting adjourned at 5:20 P.M.