OLDE CANAL VILLAGE CONDOMINIUM TRUST
MINUTES OF ANNUAL TRUSTEE MEETING
June 10, 2008

  1. Board member present: Andy Habe, Tom Fermi, Marianne Williams, Roger Lange,

  2. Andy Habe opened the meeting at 7:00 P.M.

  3. Andy read an email from a concerned resident and stopped periodically to address the issues brought up in the email. He described the difference between what other condo complexes pay vs. what the residents who live at Olde Canal Village pay. He also explained that various property management company's charges vary substantially when you compare their offerings. He mentioned one local property management company states that "the condo association shall pay the manager $100/hour for attending any meeting of the condo board. He explained how Peter is saving us money as opposed to outside contractors doing the same work for fees much greater than we pay Peter. He explained that having Peter available for problems that arise not only saves us money but the problem gets solved immediately rather than having to wait. Because of the tenacity of the trustees to work to save money, there has not been an increase in fees for four years. Andy mentioned the state of the complex and how beautiful it looks.

  4. Andy explained the need to have an incentive for people to want to be trustees. He said people have to want to serve and be able to work for the good of the community. Andy passed out a comparison sheet to show savings on vendor charge with and without management fees included.

  5. Tom Fermi presented a comparison chart for fees charged by several local management companies and equated that into the monthly increase in fees. He also gave an accounting if each trustee received a set amount which would equal a total for all trustees of $8640 per year. This would result in an increase in $10 per month increase in fee which would be paid by all including trustees. He referred people to selfmanagement.com which says self management offers more flexibility in condo management than that offered by a management company.

  6. The vote on compensation was changed to a vote on a concept of compensation. This was a non-binding vote. A letter will be sent to all condo owners to ask for their opinion - either for or against - the concept of compensation for the trustees. If the concept passes, the compensation committee will meet to decide what type of compensation and the amount of compensation will be given to the trustees. The committee will them discuss this in an open informational meeting with the residents.

  7. The vote for trustees was announced. Tom Fermi and Romeo Berthiaume were elected trustees for a three year term.

  8. The meeting adjourned at 8:45 P.M.

Respectfully submitted by Marianne Williams


OLDE CANAL VILLAGE CONDOMINIUM TRUST
MINUTES OF CLOSED TRUSTEE MEETING
June 10, 2008

  1. Board member present: Andy Habe, Tom Fermi, Marianne Williams, Roger Lange, Romeo Berthiaume

  2. Andy Habe was reelected chair. He opened the meeting at 9:00 P.M.

  3. The trustees discussed the action taken at the June 10 trustee/resident meeting which resulted in a postponement of the compensation vote. This postponemnent will give the residents time to think about the idea of compensation. Romeo was asked to write a letter asking the residents if they are in favor of the concept of compensation for the trustees for managing the property. If the concept vote passes, the compensation committee will then meet to explore what type and amount of compensation. These suggestions will be presented to the residents at informational meetings. Romeo agreed to make up the ballot and get it out to the condo owners.

  4. The cash flow for the month of May was reviewed and approved

  5. The amount of money paid to Peter was discussed and it was decided that Tom and roger would meet with Peter to discuss a maintenance schedule. Some owner have asked that their decks be painted. This would result in painting decks out of the sequence schedule. It was determined that if someone wants their deck painted, the paint would be given to them and they could either paint it on their own or hire someone (ex: Peter). Tom and/or Roger would check the deck first to determine the need for repainting. Painting too often results in a darker deck which would be out of conformity with the other decks.

  6. Marianne brought the trustees up to date on the amount of money currently owed by the mortgage company for the condo formerly owned by Neil Rapp. As of June, 2008, the amount is $1838 which includes all fees. The amount was emailed to John Lovely, attorney for the condo trust.

  7. A committee has been formed to discuss and determine what action should be taken regarding the unqualified resident. Phyllis McDougall, Merle Ray and Bill Oncay have agreed to serve on the committee along with the trustees. A meeting will be held on Tuesday, June 17 at 3:00 P.M. The members of the committee will be asked for their thoughts and comments regarding a resolution to this violation of condo rules.

  8. Richard Viens has been in communication with Marianne and Andy regarding rental of his mother's condo. He is asking permission to rent the condo for 4 months rather than the minimum year as stated in the master deed. He was asked to put his request in writing for consideration.

  9. Tom Rogers brought a problem regarding a sign off by the Conservation Committee of Uxbridge. Mr. Marinella, after completion of the building of the condo, failed to sign off on various items that had to be approved by the town. As a consequence, a lien was place against the condos until the engineer could approve the items in question. On Monday, June 2, the engineer and Marinella's attorney appeared before the Conservation Committee and the items challenged were approved and the lien removed. Tom Fermi will contact the town to verify the settlement.

  10. A resident is asking for permission to place an arbor in the wooded area next to his condo. It measures 57" x 24" x 84". It was denied because of size.

  11. A resident has an ornamental shelf used to hold flowers on the front lawn area of the condo. Trustees were asked to look at the item to deem whether it should be removed from that spot.

  12. Marianne was reminded that Romeo and Tom have to be registered with the Registar of Deeds in Worcester. Romeo must also be taken to the bank to register him with Bank of America as a member of the Board of Trustees.

  13. The meeting adjourned at 10:45 P.M.

Respectfully submitted by Marianne Williams