Date: Sept 13, 2004
Time: 7:00 p
Call to Order: 7:00p
Open Session Adjourn: 7:50 pm
Owner Open Meeting Minutes
MINUTES ON_LINE DO NOT
In these ‘minutes’, normal
text is taken directly from the meeting agenda and the italicized text is
from the resultant discussion or comments made by the trustees and/or attendees.
TRUSTEE / UNIT OWNER MEETING 9/13/04
Andy Habe thanked everyone for coming. Andy reported that August was
another great month for Olde Canal Village and that we are on target to
complete the year 2004 within our financial budget.
The forecast for 2005 does not include any special assessments or condo
fee increase. 2005 budget planning has begun. Financial plans and the
budget for 2005 will be ready for our December meeting.
Chairman Habe recognized John and Peggy Igo as newcomers to the monthly
meeting and welcomed their attendance.
enjoyed all those beautiful flowers at the circle and clubhouse over the
spring and summer. Now, we will again thank Nancy Jackson, Carol Perda,
Lucille Whitehouse, Helen Ray, Merle Lalor, and Joan Viens for clearing
the old plants and the planting of the new fall flowers.
association has purchased a new Sharp copy machine, on sale for $399 with
a$100 rebate so net to us is $299. The cost to repair the old one was $110
so in the end we have a new machine for $189 with a warranty of one year.
It should be mentioned that our Administrative Trustee Tom Rogers played a
major part in this procurement and we thank him. Barbara Van Heest will be
pleased to hear that it has a document feeder on it.
Andy thanked Tom Rogers for obtaining the first copier for our use. It
served us well for a few years.
- We thank
Bill Oncay for his help with the asphalt repair project and the E-Mail
Communications program. The response to E-Mail Communications has been
significant. We now have over 50% of unit owners accepting the meeting
minutes and newsletters via email. This is one more cost savings
opportunity that will help preclude a condo fee increase. The first email
& printed copy distribution was made with the August Minutes. There
were two problems but were quickly solved by Bill. Please advise Bill or a
trustee if you have any problem.
trustees would like to help any unit owner interested in a discussion with
an insurance representative concerning their condo insurance, to ensure
that they have adequate protection or that they may be paying too much. We
have an insurance seminar sign up sheet on the circle bulletin board.
- We have
asked Tom Rogers to provide us with insight into Liability Coverage, if a
Unit Owner is hurt while volunteering to help with planting, watering or
other activities but when they are away from their own unit area.
Administrative Trustee Tom Rogers reported that our Master Policy
includes coverage for residents working away from their respective units.
In addition there is Workers Compensation that provides protection for
those hired employees that are working here and may become injured.
Residents should continue to assure that workers they hire to work in or
around their units, have the appropriate Workman’s Compensation insurance.
thanked our Vice Chairman of Operations Tom & Marti Fermi for
preparing an Olde Canal Village
resident telephone directory. It
includes the names, addresses and telephone numbers of all unit owners
that gave us permission to do so.
- Why did
the bushes die? …. Weston Nurseries answer is “when their employees dug up
the bushes, in some instances they did not dig deep enough and
unintentionally cut off an important part of the rooting system” They have
all been replaced and will continue to be replaced by Weston Nurseries and
Roberto at no cost, until this time next year.
- We have a
number of unit owners requesting paint and stain for painting/staining
their bulkheads and decks. If anyone would like the paint or stain to do
theirs, call one of the trustees. A number of unit owners have asked about
paint for the front door of their units and we are looking to ascertain
the correct color. We will issue you stain or paint to use at your
conveyance and we thank Al Worsham for his efforts with this program.
thanked residents for using the Plastic Mail Box behind the rotary-circle
bulletin board to communicate with the trustees.
September garage sale was a success. Wendy Quinlan has asked that
interested unit owners make large permanent weatherproof signs for
advertising the event with directions to OCV that we can use at next
spring’s garage sale. Wendy had help from Ann Lewis, Bonny Trombert, and
Carole Lavallee with the signs!
Marti Fermi and Sylvia Habe were on the clubhouse refreshment
committee and sold coffee, muffins and hot dogs at the clubhouse. The
hotdogs were great. John Igo has already offered to be on the committee
next spring. I think the committee made approximately $150 and we had a
great time as well!!!!
Wendy Quinlan was asked to comment on the last garage sale. She
substantiated Andy’s comments RE the amount of money made and the need for
more permanent weatherproof signs. She asked for volunteers to make the
for your cooperation with the Garage Lights. The status is 90 % OCW and
100 % NVD. Please call one of the trustees to have timer installed ($33).
We thank Tom Fermi for programming the timers and Tom Rogers for
installing them. Our goal remains at 100%.
- We are
still waiting to hear from the town of Uxbridge concerning their
involvement with street signs and town rules governing our circle. Thanks
to all of you that are traveling around the circle counter clock wise, for
Administrative Trustee Tom Rogers reported that the Town is currently
surveying the property and studying the requirements. The matter then has
to go to the Planning Board for approval and ultimately onto a warrant for
a future Town election. Until then, the Board of Trustees has no authority
to do anything additional on the situation other than to instruct everyone
to consider the traffic circle as a one-way road and to proceed around the
circle to the right.
- A few
Unit Owners have requested that we replace dead plants in front of their
units and at one meeting we did make an offer. Then the trustees reported,
early in the growing season, that we would not replace them. We asked that
Unit Owners take care of the plant replacement in front of their homes and
the trustees would take care of the grounds. We appreciate your accepting
is doing great for not parking on the sidewalks or in the street when
space is available in the driveway. We appreciate everyone’s cooperation.
Trustee Merle Ray will provide the financial status report.
Treasurer Merle Ray reported that the Association is about $3000 under
budget at this time. He also anticipates that we’ll be under budget for
fiscal year 2004. It was reported that copies of Merle’s report is
available to anyone who wishes one. If people do, they should contact one
of the Trustees. The offer was made by Chairman Habe to sit down with
anyone interested in going over the budget.
Chairman of Operations Tom Fermi was asked to report on the negotiations
with Waste Management Inc. There are a few matters that require
resolution, one being the leaking of oil and/or hydraulic fluid on to the
pavement. WM Inc. said that the trucks are well maintained but that
sometimes leaks happen. When this is the case they will clean up the oil.
In addition, a reduction in price of 10% was negotiated resulting in a
savings of about $1000 per year.
Habe thanked everyone for coming and opened the floor to questions!
Lalor submitted a Trustee Communication Form requesting that the
Association buy a few more shrubs to beautify the area along Warsaw Street
where rocks were held prior to the construction of the retaining wall. Her
estimate was for approximately $150 to make the area look nice. The Board
will review the request to determine if anything should be done.
- No additional questions were asked
and the open session of the condo meeting was declared closed.